Here are The Five Most Important Questions to ask when hiring a DJ for your special event. These questions can also be adapted to fit the hiring of any event professional, including: caterers, photographers, venues, cake bakers… ect.
Does the DJ have liability insurance?
Many will see this questions and ask: “Why does my DJ need to have liability insurance?” The basic reason is liability insurance covers the DJ in case of an accident caused by their equipment. In today’s world, you don’t want to run the risk of being personally liable for accidents that happen at your event… if someone is hurt, they may to turn around and sue you. Without the DJ’s liability insurance, there is a chance you will have to pay for those costs.
This also will help separate the professionals vs. amateurs…
Official Entertainment carries $1,000,000 of liability insurance.
Does the DJ bring backup equipment with them to the event/wedding?
Many mobile DJ are now using “laptop only” based systems. This has two major advantages, costs and makes it easy to bring lots of music. The one big disadvantage is reliability… we all have had computer problems in the past, right? Your “big day” is not the time you want your DJ’s laptop to crash or freeze up. If you plan to hire a DJ that uses “laptop only” system to play music, make sure they have/bring spare laptop and hard-drive with all their music. In most cases, Djs will not have a backup laptop.
Official Entertainment uses both cd and laptop based systems. We bring both cd player and speaker back-ups, plus we travel with an assortment of spare cabling and extension cords.
Does the DJ offer a written contract?
Make sure you get all the agreed upon details of the services being provided by your DJ in writing. Contracts are designed to protect both you as the client and DJ. You want to ensure your expectations, concerns and interests are covered and that there are no unpleasant surprises on the day of your special event.
Official Entertainment provides an “Entertainment Agreement”, which details all costs, liabilities, assumptions, and requirements for your engagement.
Does the DJ supply you with references?
References are a great way to gauge the quality of a DJ and the level of service they provide. Family and friends are a great source for references, but we suggest also getting references from recent clients. One of the best places for references are from the other event professionals you have hired or thinking about hire. In most cases, the event professionals you have hired will be able to give you valuable insight on DJs… since they see all types.
Official Entertainment is happy to provide recent clients, with their permission of course, and a list of event professionals we have worked with in the past.
How many events/weddings does the DJ average per year?
The number of events performed is not the important part with this questions, but the answer will point to the overall popularity of the DJ and the amount of experience they have performing. Some may ask “How many years have you been DJing”, which is a valid question… but not as important. For example, a DJ that has been DJing for 20 years but only performs a few times a year… may not be the best choice, especially when compared to a DJ that performs 2 or 3 times as often. It’s also a good idea to find out what type of events they have experience doing. A nightclub DJ that performs 100 times a year, may not be what you are looking for your wedding… and vice versa.
Official Entertainment averages 40+ wedding receptions per year. In addition to wedding receptions, we also perform Sweet 16s, Private Parties, Corporate Events/Parties, Fashion Shows, Proms and School Dances… plus have years of nightclub DJing under our belt.
Can you think of any other questions that we should add to our list? Are there any questions you think are super important or more important? Let us know…